Footway Lights

Footway lights – Chedgrave

                                                                                          South Norfolk Council

                                                                                          Cygnet Court

                                                                                          Long Stratton

                                                                                          Norwich

                                                                                          NR15 2XE

                                                                                          bwade@s-norfolk.gov.uk 

Ms Goldson   Clerk of Chedgrave Parish Council                                                                 

17th January 2018

Dear Ms Goldson, Clerk to the Council,

Footway lights – Chedgrave

Further to our recent correspondence you will be aware that South Norfolk Council’s (SNC) Cabinet considered a report on the future management of footway lighting at its meeting on 8 January 2018, which Cabinet endorsed. This comes after a previous report to Cabinet on 17 July 2017.

Following Cabinet’s decision, we are committed to engaging with your Town /Parish Council (TPC) and through it the local communities it serves.

We manage lights in nine of our 119 towns and parishes and we will work with those Town and Parish Councils (TPCs) to agree local footway lighting needs. (Note – lights that are not managed by us, including highway lights managed by the County Council and any other lights provided by housing associations etc. are not included in the Cabinet report).

As the Cabinet reports outline, the review of footway lighting is founded on key issues and principles:

At a time when public sector finances are stretched all local authorities are faced with making hard decisions. As our footway lighting has been identified as coming to the end of its useful life we should prioritise services to communities which are needed and we are always aware of the need to help alleviate the financial burden on residents.

The social, environmental and technological context has moved on significantly since the 1970s when many of the footway lights were first installed, and as such it is important that we understand what level of service is relevant today. To do this we need to engage with TPCs, recognising the vital role they play in their communities. This will ensure that the footway lighting we continue to provide is both agreed and evidence based.

The provision of street lighting across the district is very mixed with a number of councils involved in its provision, including a number of TPCs. SNC believes that footway lighting is best managed as local to the community it serves as possible.

1. Our assessment of footway lighting ’needs’

You will see from the reports (web site links at foot of letter) that the need for footway lighting has been assessed on a number of factors:

  • An investigation carried out by the police on the actual incidence of crime, anti-social behaviour and road traffic collisions.
  • Identification of areas where there is a high concentration of particularly vulnerable residents.

This assessment has identified no locations in your area where we feel that footway lights are still needed. A map is attached to this letter showing this and other information.

As part of our engagement and recognising that TPCs have a close understanding of their communities we would like to seek your feedback, as to where there might be vulnerable communities who will continue to need footway lights that have not been included in the assessment.

It is important to note that ‘need’ requires there being a justifiable and evidenced based aspect of vulnerability. A ‘want’ to keep lights does not justify as a need. If SNC continues to manage footway lights in your TPC area, it will only be on the basis of justified ‘need’.

We have attached a proforma questionnaire to help identify and justify any added lighting locations ‘needed’ in your area due to vulnerability.

2. Stock condition

As outlined in the Cabinet reports, we have undertaken a survey, in line with industry best practice, into the structural and electrical condition of the managed stock. As a result of this report, we have identified lights which are near the end of their useful life (red).

It is SNCs intention, on a precautionary basis, to ‘crop’ these ‘red’ lights by mid- February. This is to ensure that columns do not continue to deteriorate to a state where they present a safety risk to residents. This will affect no lights in your council area, and any cropped light will be fully reinstated if we establish that the light is ‘needed’. The ‘red’ lights are shown on the maps and mentioned below.

We recognise that this may raise local concerns and would appreciate your help in communicating this process to your residents and supporting our dialogue – we have also created a webpage at https://www.south-norfolk.gov.uk/footway-lights which explains our actions.

In terms of condition, you will see from the information that there are a number of lights that are structurally in an ‘amber’ condition (need inspecting again by April 2019) and ‘green’ condition, (need inspecting again by April 2022).

A map of the condition of all the lights is attached along with a spreadsheet. This should be viewed in the context of the ‘needed’ lights and our proposed future management arrangements detailed in 4. below.

3.Finances

At the moment, special expenses are collected by SNC directly from precept payers in those nine TPC areas where we manage footway lights. By providing only those lights that are needed the burden on tax payers should reduce.

The last Cabinet report contains a full breakdown of current and possible future cost of footway lights for your consideration, as well as a breakdown of the cost make up of footway lights.

4.Future management Arrangements

As the Cabinet report outlines, across the district there are many TPCs who currently manage their own stock of footway lights. There are only nine TPCs where SNC manages the lights on behalf of local residents and funded by a special expense collected by us. SNC believes that, as a local service footway lights are best managed at the most local point, by TPCs. However, we also recognise that your Council may not wish to take on the management of an asset, and/or may not have the infrastructure to do so.

We would like to understand your view on potentially taking over management of the footway lights in your area, and in doing so SNC would look to support you in the following ways:

a) We will provide all the necessary information on current condition, cost and issues around the management of local lighting

b) We will provide information and support in relation to contracts with competent companies in the maintenance and replacement of lighting.

If you, as a TPC, assume management responsibility for the lights in their area, instead of special expenses being collected by us your local precept can be adjusted to reflect the actual costs of footway lighting.

We are mindful of the precept making process and the need to allow sufficient time to consider this so would only look to commence this arrangement in 2019/20, continuing to raise funding through special expenses in 2018/19.

In the attached proforma we are asking you also to indicate provisionally what additional lights (beyond those we agree are ‘needed’) you would be wishing to manage from 19/20. We will fund future replacements of ‘needed’ lights in full.

For lights beyond those that are ‘needed’ that you want to retain and manage, we will pay you the equivalent of the decommissioning cost to help you pay for replacement when the time comes. If you take on more lights than we agree as needed we will transfer all ‘non-needed’ lighting for you to manage. Thus, if you want more lights than we agree as ‘needed’ we would expect you to take over all the agreed ‘needed’ lights plus any additional you want to manage. Beyond that we will have to decommission.

Please be aware that we (SNC) will not be able to manage any lights beyond those we have agreed as ‘needed’ (as per our timetable) beyond the financial year 18/19. In the absence of you taking over management of these lights will be decommissioned (removed) by the autumn 2018.

5. Summary of Next Steps

In summary, we would like to engage with you on the following matters – to this end in preparation we would ask that you complete the attached proforma.

The key requests are outlined in the table below: Issue What is requested of you Request timing
Ensure that the number of needed lights, justified by vulnerability is correct TPCs to review the ‘needed’ lights on the maps and identify any areas missed

Meetings as needed between SNC and TPC commencing asap.

Complete the proforma and return by 16 March 2018

View on additional lights beyond those identified and agreed as ‘needed’ TPCs to indicate what additional lights the TPC wish to manage beyond those ‘needed’ and identify given maps and information.

Meetings as needed between SNC and TPC commencing asap.

Complete the proforma and return by 16 March 2018

Some ‘red’ lights have reached the end of their useful life and will be cropped by SNC TPC communities need to be aware of these changes. Highlight website information to local communities and collate/translate responses to us On receipt of information from SNC

Note –

1. Any additional lights you feel are necessary in your area beyond our assessment of ‘needed’ footway lights. This will be based on the town/ parish council taking on the management of all extra lights from, at the latest, 2019/20.

As outlined above, we will support the Town / Parish Council in assuming responsibility for additional lights in terms of any technical and financial information you need. Any lights which we jointly agree as not ‘needed’ will be decommissioned unless you want to take them over, in which case we will we will provide funding for replacement equivalent to the cost of decommissioning.

2. Given the structural condition of a proportion of lights (red condition in our report) we will ‘crop’ these lights, pending further discussions with the Town / Parish Council on their ‘need’.

Those red locations already identified as needed by us in our assessment will be replaced with new, more efficient LED lighting schemes given our timetable below. Any new scheme will not necessarily mean the same number of lights as the old but light coverage will be equivalent.

3. In terms of our timetable for decision making this is laid out below:

Crop all red condition lights by mid-February

Replace all needed red condition lights by end of May

Agree future management of street lights with TPC for remainder of stock – to allow for TPC budget making and precept setting. Inspect lights where appropriate.

Request TPCs indicate their level of future provision by end of March 2018 with final agreement by end of May 2018 for final transfer by end of March 2019. Return of proforma requested by 16 March 2018. Beyond this SNC will assume that the TPC will not be involved in future management of local lighting.

Decommission of all not needed lights by end of October 2018

We would like to arrange an initial meeting with you before the end of January and would therefore ask that you let us know by return that you are happy to commence discussions. We hope that we have provided you with sufficient information by way of:

1. Map – provisional map of ‘needed’ lighting locations and those not.

2. Map – map of lights including their condition and location.

3. Spreadsheet including the data for the maps.

  1. The proforma questionnaire.

The Cabinet report and the minutes of the meeting can be found on our website at www.south-norfolk.gov.uk/committee/cabinet and further information can be found

https://www.south-norfolk.gov.uk/footway-lights

We appreciate your support and cooperation on our proposals.

Should you have any questions please do not hesitate to contact me.

Yours faithfully

Bob Wade

Head of Environmental Services

 

Summary of the Footway Lighting in Chedgrave

Parish Road Name Column No. Unique Ref No. Lights to be kept after Police Assessment – ASB/Crime Lights to be kept after Police Assessment – RTA Lights to be kept after Vulnerability Assessment RAG rating Location of light
CHEDGRAVE CHURCH CLOSE 9023 33 N N N Green OUTSIDE NO. 32
CHEDGRAVE CHURCH CLOSE 9024 34 N N N Green IN PATHWAY S/O NO. 32
CHEDGRAVE CHURCH CLOSE 9025 35 N N N Green SIDE OF NO. 38 LANGLY RD
CHEDGRAVE FARM CLOSE 9017 36 N N N Green OUTSIDE NO. 11
CHEDGRAVE HARDLEY RD 9014 37 N N N Green OPPOSITE NO. 19
CHEDGRAVE HARDLEY RD 9015 38 N N N Green SIDE OF NO. 25
CHEDGRAVE HARDLEY RD 9016 39 N N N Green OPPOSITE NO. 11
CHEDGRAVE HILLCREST 9018 40 N N N Green OUTSIDE NO.4
CHEDGRAVE HILLCREST 9019 41 N N N Green OUTSIDE NO.8
CHEDGRAVE HILLCREST 9020 42 N N N Green OUTSIDE NO.20
CHEDGRAVE HILLCREST 9021 43 N N N Green OUTSIDE NO.27
CHEDGRAVE HILLCREST 9022 44 N N N Green OUTSIDE NO.14
CHEDGRAVE HURST RD 9008 45 N N N Green OUTSIDE NO.20
CHEDGRAVE HURST RD 9031 46 N N N Green IN CAR PARK, 2 MTRS FROM 9032
CHEDGRAVE HURST RD 9032 47 N N N Green REAR OF NO. 6
CHEDGRAVE HURST RD 9033 48 N N N Green AT 30 MTRS NORTH OF 9032
CHEDGRAVE PROCTOR AVENUE 9030 49 N N N Green IN GARDEN OF NO. 8
CHEDGRAVE RECTORY LANE 9026 50 N N N Amber OUTSIDE NO. 1
CHEDGRAVE RECTORY LANE 9027 51 N N N Amber OUTSIDE NO. 10
CHEDGRAVE RECTORY LANE 9028 52 N N N Green OUTSIDE NO. 14
CHEDGRAVE RECTORY LANE 9029 53 N N N Green OUTSIDE NO.18
CHEDGRAVE SNOWS HILL 9001 54 N N N Green OUTSIDE NO. 1
CHEDGRAVE SNOWS HILL 9002 55 N N N Green OUTSIDE NO. 4
CHEDGRAVE SNOWS HILL 9003 56 N N N Green OUTSIDE NO. 9
CHEDGRAVE SNOWS HILL 9004 57 N N N Amber OUTSIDE NO. 19
CHEDGRAVE SNOWS HILL 9005 58 N N N Green OUTSIDE NO. 25
CHEDGRAVE SNOWS HILL 9006 59 N N N Amber OUTSIDE NO. 32
CHEDGRAVE THE PITS 9011 60 N N N Amber AT 26 MTRS FROM HARDLEY RD
CHEDGRAVE THE PITS 9012 61 N N N Amber OUTSIDE NO. 9
CHEDGRAVE THE PITS 9013 62 N N N Amber AT 40 MTRS SOUTH OF 9012
CHEDGRAVE THE RISE 9010 63 N N N Green

OUTSIDE NO. 6

 

SNC Footway lights consultation – TPC Proforma – Chedgrave

We are requesting that you populate this proforma given the information we are providing you with and as a basis for discussion on the future management of lights in your area. We would appreciate if you could return this proforma prior to meeting you. We are aiming to at least initially meet with you by 16th March 2018.

  1. Is your Town or Parish Council willing to assume responsibility for local footway lighting from SNC?
  1. Vulnerability’ assessment

The Council’s provisional assessment ‘vulnerability’ is based on the criteria agreed by our Cabinet on 17 July 2017 which was:

Vulnerability Definition

  • areas with a high concentration of particularly vulnerable people, who have a demonstrable need to be able to use well-lit footpaths at night-time as part of their regular daily life e.g. near hospital/GP surgeries to bus-stop paths, sheltered housing schemes and so forth.
  • list the roads the lights are on and the column number, if you can see one or a description of the location, i.e. outside no. 6, or next to bus shelter, in the table below.

Given this we are seeking your input into the ‘vulnerability’ assessment of footway lights that are therefore ‘needed’ in the areas we have already identified along with others you may be aware of, which meet the assessment criteria as outlined in the table below. We will review your input into the assessment along with views from the community you serve in coming to a final view on the lights that are ‘needed’ in your area.

Please list below the footway lights to be kept on the basis of ‘vulnerability’ – to include road names, the column number and where necessary a description of its location.
Road Name Column number (if available) Description of the location if no column number present
Justification for retention of light, i.e. care home, doctor’s surgery, bus stop etc
  1. Additional footway lights the TPC wishes to manage

Apart from the provisional footway lights highlighted to be retained from the vulnerability assessment, are there any additional lights your Town/Parish Council would wish to retain. Please list these lights in the table below.

Please be aware that any lights beyond those identified as needed will need to be funded by the TPC from 2019/20 onwards. Any lights beyond the agreed needed lights will be decommissioned by SNC by Autumn 2018/19. For lights beyond those that are ‘needed’ that you want to retain and manage, we will pay you the equivalent of the decommissioning cost to help you pay for replacement when the time comes. If you take on more lights than we agree as needed we will transfer all non-needed lighting for you to manage. Thus, if you want more lights than we agree as ‘needed’ we would expect you to take over all the agreed ‘needed’ lights plus any additional you want to manage. Beyond that we will have to decommission.

Please list below the additional footway lights your TPC would wish to retain.
Road Name Column number (if available) Description of the location if no column number present
Justification for retention of light
  1. Any other matters you wish to raise
  1. We would appreciate if you could fill in and return this proforma by the 16th March 2018.

Please send this completed proforma back to lightingenquiries@s-norfolk.gov.uk

Many thanks

Bob Wade, Head of Environmental Services – bwade@s-norfolk.gov.uk. DD- 01508533787.

 

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